Kinectrics takes pride in being consistently ranked as one of the best places to work in the energy and utility industry, where purpose and people mean as much as innovation and growth. That’s why we choose only the best and brightest to join us. To keep pace with Canada’s expanding energy and utility sector, Kinectrics has grown from a company of 300 to over 1,000 in only the last few years - and we aren’t looking to slow down. Join our diverse, supportive workplace for a rewarding career in the electricity industry.

Visit our website to learn more:  www.kinectrics.com

The Opportunity

Position: Executive Assistant

Employment Type:  Permanent

Location: 800 Kipling Avenue, Toronto, ON

Department: Transmission & Distribution Technologies

Reports to: SVP, Transmission & Distribution Technologies

Hours per week: 40

Number Required: 1

What We Offer

At Kinectrics, employees are recognized for their knowledge, experience, and contributions while working in a highly technical and challenging environment. Kinectrics puts you in the driver’s seat of your own career, setting you up alongside industry experts who will help you develop the skills essential to your professional growth in a dynamic, entrepreneurial, and rewarding work culture.

• Purpose: The work we do each day helps communities around the world. Find satisfaction in work that really matters, working alongside and as part of the best and brightest in the industry.
• Growth: To keep pace with Canada’s expanding energy and utility sector, we are growing more each day, which means more opportunities for you. We encourage our employees to grow alongside our company thanks to a number of significant training and personal development opportunities.
• Innovation: Our staff proudly develop innovations that push the industry forward.
• Diversity: The company is dedicated to promoting diversity in its workforce, up to and including the senior management level. Our diversity committee ensures we stay up to date on leading trends and best practices, creating a desirable workspace for each and every one of our employees.
• Competitive Compensation: We offer a competitive total compensation package unmatched by most industries throughout North America.

Position Profile:

Kinectrics is looking for an Executive Assistant to provide high-level administrative support to the Senior VP and Executive Team. We are looking for someone that is motivated, resourceful, and flexible to join our team. The successful candidate will be someone who thrives in fast-paced environments and who is comfortable rolling up their sleeves to take on whatever needs to be done.

Accountabilities: How You Will Make an Impact

• Providing direct support to designated Senior VP and help maintain portfolio of the SVP’s designated company assets
• Complex calendar management with ability to manage scheduling conflicts
• Act as a gatekeeper to Senior VP
• Prepare, compose, and initiate correspondence, presentation material, reports and other documents for the Senior VP
• Preparation and processing of confidential material related to overall business plans, financial statements, labour relations, organization changes, staffing, & executive appointments,
• Attends various meetings to take minutes, record notes/action items, other briefing materials and distributes/follows-up accordingly.
• Arrange domestic and international travel, hotel, car etc. and prepare itinerary
• Compile expense reports in accordance to company policies and procedures
• Organize logistics of in-house and off-site meetings including facilities, catering orders etc.
• Supports the preparation of a variety of standard and/or special reports on weekly/monthly/as required basis
• Perform other duties as required

What You Need to Succeed

• 5-10 years of Executive Assistant/Administrative experience supporting an executive team in a fast-paced, high growth environment.
• Completion of a diploma/degree in business administration or equivalent.
• Highly organized with ability to prioritize and to manage multiple tasks and changing priorities with a sense of urgency and calm.
• Ability to work independently, anticipate needs, quickly process information and act accordingly
• High degree of interpersonal skills to maintain excellent relations with internal and external stakeholders
• High level of attention to detail and accuracy.
• Ability to maintain privacy and confidential information and handle issues of a sensitive nature with tact and discretion.
• Excellent verbal and written communication skills.
• A willingness to work hard and to meet demanding time schedules.
• Strong computer skills – MS Word, Outlook, PowerPoint & Excel (macros), SAP and Salesforce experience is an asset.

Kinectrics welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.