Kinectrics takes pride in being consistently ranked as one of the best places to work in the energy and utility industry, where purpose and people mean as much as innovation and growth. That’s why we choose only the best and brightest to join us. To keep pace with the expanding energy and utility sector, Kinectrics has grown from a company of 300 to over 1,000 in only the last few years - and we aren’t looking to slow down. Join our diverse, supportive workplace for a rewarding career in the electricity industry.

Visit our website to learn more:  www.kinectrics.com

The Opportunity

Position: Project Assistant

Employment Type: Temporary up to 12 months

Employment Level: Entry

Location: 393 University Avenue Toronto, ON

Department: Nuclear Safety & Licensing

Reports to: Manager NSL & Strategic Projects

Hours per week: 37.5

Number Required: 2

What We Offer

At Kinectrics, employees are recognized for their knowledge, experience, and contributions while working in a highly technical and challenging environment. Kinectrics puts you in the driver’s seat of your own career, setting you up alongside industry experts who will help you develop the skills essential to your professional growth in a dynamic, entrepreneurial, and rewarding work culture.

• Purpose: The work we do each day helps communities around the world. Find satisfaction in work that really matters, working alongside and as part of the best and brightest in the industry.
• Growth: To keep pace with Canada’s expanding energy and utility sector, we are growing more each day, which means more opportunities for you. We encourage our employees to grow alongside our company thanks to a number of significant training and personal development opportunities.
• Innovation: Our staff proudly develop innovations that push the industry forward.
• Diversity: The company is dedicated to promoting diversity in its workforce, up to and including the senior management level. Our diversity committee ensures we stay up to date on leading trends and best practices, creating a desirable workspace for each and every one of our employees.
• Competitive Compensation: We offer a competitive total compensation package unmatched by most industries throughout North America.

Accountabilities: How You Will Make an Impact

• Support NSL Project Managers with project administration including SAP project building and cost reporting.
• Provide administrative support to the group including but not limited to:

Bidding

• Assist in preparation and delivery of Kinectrics proposals.
• Ensure TOQs, Proposal and Tenders are of the appropriate quality (meets customer needs and specified requirements).
• Build projects in SAP with costing/revenue information and provide z-approve for OAR approvals, including international projects.
• File proposal information as required, including updating Salesforce.

Project Execution/Monitoring

• Support NSL Project Managers to review/update projects in SAP, including support with the parking module.
• Respond to NSL PM/Section Manager requests for costing/schedule or other information, as requested.
• Update SAP as requested by PMs, including time amendments, quotations, re-planning projects.
• Prepare, monitor, track and close purchase orders and subcontracts with suppliers (PReq).
• Update expense reports, as requested by department staff.
• Support schedule updates, as requested by PMs.
• Maintain project closure process by TECO’ing projects as needed.
• Assist project managers, as needed, in preparation of quotations in Toolbox/SAP, providing guidance on project management using SAP, and providing information on Kinectrics business processes.

General Work Duties

• Support NSL Directors/VP with work program development, work program maintenance, and project budget tracking and cost control.
• Support BA with month-end activities and other requests.
• Understand and support management with project risks.
• Report on progress of TOQs/ Proposals to Section Managers/Directors, as requested.
• Verify and file documents, as requested by PMs.
• Provide support to marketing initiatives as needed.
• Retain historical information for cost and schedule impact analysis for future work.
• Provide other support to the department, as requested, including office management support, organizing meetings, entering expenses etc.

What You Need to Succeed

• Completion of secondary school plus additional specialized courses related to business administration or 4 years university degree.
• Extensive SAP knowledge and experience.
• Strong computer skills in software packages such as Microsoft Word, Excel (including creation and use of macros, pivot tables), Project, Power Point, SAP, Toolbox, Primavera P6 etc.
• Requires proficiency in business grammar and sentence structure to prepare concise and effective correspondence, reports, etc.
• Some experience in cost and scheduling analysis, planning, including estimating.
• Strong communication skills with internal/external staff.
• Possess a helpful attitude, willing to pitch in to complete a task/job.
• Ability to work in a confidential capacity and understand the sensitivity of a variety of business documentation.
• Can work independently and in a project team environment.
• Able to prioritize a large number of tasks.
• Demonstrated strong time management skills.
• Attention to detail which will contribute to error-free, high quality reports, documents and communications.

Kinectrics Inc is strongly committed to diversity, equity and inclusion (DE&I) and welcomes applications from all individuals. To learn more about our commitments please visit our diversity, equity and inclusion and indigenous relations pages.

As part of your application, you will be asked to complete a voluntary diversity survey. The collection of self-identification data is driven by our commitment to DE&I and ensures Kinectrics' continuous review and improvement of its programs. The information that you provide is strictly confidential and your responses will only be used for statistical purposes. Your responses do not affect your candidacy in any way.

Kinectrics welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.